Meetings are the backbone of decision-making in any organization, but their effectiveness depends heavily on clear communication, accurate documentation, and structured follow-up. The Minute Taking & Meeting Management Training offered by The Dubai Premier Training Centre is designed to transform the way professionals plan, participate in, and document meetings.
This course equips participants with the skills to manage meetings with confidence, ensuring that discussions are structured, objectives are met, and outcomes are recorded in a professional format. From preparing an agenda to writing precise and concise minutes, the training covers both the organizational and communication aspects of successful meetings.
Participants will learn practical strategies for enhancing efficiency, avoiding common pitfalls, and ensuring that meetings result in actionable decisions. The course blends theory with hands-on practice, making it highly interactive and relevant to modern workplaces.
Course Objective
Develop the ability to prepare effective agendas that align with meeting objectives.
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Acquire techniques for recording minutes that are clear, concise, and actionable.
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Enhance communication skills to manage discussions and encourage participation.
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Learn time management strategies for meetings to maximize productivity.
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Understand the role of follow-up in ensuring decisions are implemented.
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Build confidence in both formal and informal meeting environments.
Target Audience
This course is ideal for:
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Administrative professionals responsible for taking minutes.
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Managers and team leaders who conduct regular meetings.
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Project coordinators and executives seeking structured meeting approaches.
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Personal assistants, secretaries, and office coordinators.
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Anyone who wishes to improve their meeting management and documentation skills.
Course Module
Introduction to Effective Meetings
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Importance of structured meetings in organizations
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Identifying meeting objectives and expected outcomes
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Agenda Preparation
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Designing focused and goal-oriented agendas
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Prioritizing topics and allocating time slots
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Role of the Minute Taker
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Key responsibilities during meetings
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Active listening and note-taking techniques
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Writing Professional Minutes
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Formats and styles of minutes
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Turning notes into clear, actionable records
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Common mistakes to avoid
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Meeting Management Techniques
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Encouraging participation and handling conflicts
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Managing time and staying on track
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Decision-making models in meetings
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Post-Meeting Follow-Up
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Distributing minutes and action items
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Tracking implementation of decisions
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Using technology for follow-up and accountability
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Practical Exercises and Case Studies
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Real-life scenarios for practice
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Group activities for drafting agendas and minutes
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Feedback and skill development
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